Litigation Administrative Assistant

Downtown San Diego, CA
Commercial Business Defense | Civil Litigation

Our downtown San Diego law firm is seeking an experienced Litigation Administrative Assistant to join our collaborative and high-performing legal team. This is an excellent opportunity for a seasoned litigation professional who enjoys providing high-level support in complex commercial, civil, and defense litigation matters while working in a dynamic and supportive environment.

Position Overview

The Litigation Administrative Assistant plays a vital role in supporting attorneys and paralegals throughout all phases of litigation. This position requires a proactive, detail-oriented professional who thrives in a fast-paced law firm setting and takes ownership of their work.

Key Responsibilities

• Manage attorneys' calendars, including scheduling deadlines, court dates, depositions, mediations, and client meetings
• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents
• Perform state and federal electronic filing (e-filing) in multiple courts and jurisdictions
• Assist attorneys through all phases of litigation, including trial preparation and attendance (preferred)
• Make travel arrangements and process monthly expense reports
• Communicate professionally with clients, court personnel, and opposing counsel
• Run conflict checks and open new client and matter engagements
• Maintain and organize electronic files and document management systems
• Set up billing requirements, assist with billing and client invoices, and maintain updated contact information
• Provide additional administrative and clerical support as needed

Qualifications

• Minimum of four (4) years of recent litigation experience in a law firm environment
• Strong experience with state and federal e-filing (required)
• Solid knowledge of commercial business defense and civil litigation
• Proven ability to manage multiple priorities under tight deadlines
• Strong writing, communication, and interpersonal skills
• Proficiency with Microsoft Office Suite
• Experience with document management systems, docketing systems, and billing or time-entry software is highly preferred
• Self-starter with a collaborative mindset and a high level of professionalism

Position Details

• Practice Area: Commercial Business Defense / Civil Litigation
• Schedule: Full-time, 40 hours per week
  • Monday-Friday, 8:30 a.m. - 5:00 p.m. (30-minute lunch)

Compensation & Benefits

• Salary Range: $70,000 - $95,000 annually (commensurate with experience)
• Eligibility for merit-based raises
• Comprehensive benefits package, including healthcare, retirement plans, and paid time off